A school finance management system which brings together academic, wellbeing, administrative and fee billing elements with a cloud-based accounting system that will help you to eliminate unnecessary duplication of work and reduce costly mistakes.
iFinance is a truly cloud-based and integrated accounting solution designed specifically for schools.
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With our workflow approval, you’re able to automatically send paperless POs and purchase invoices for approval before they are posted to the accounting system, including options to add customisable layers of approval. You can also save time by creating an auto approval process for reviewing or approving invoices by authorised personnel. Keep your data secure and track each request with a real-time view of the status of approval.
All your company and group assets can now be managed and stored via this single database, without the need to switch between multiple systems. Quickly approve fixed asset POs or invoices through our workflow approval and App. Upload accompanying documents with our document management functionality, schedule dates for maintenance or renewal, and link assets to leases or loans. Plus, manage your assets with automated depreciation journals and fixed asset schedules – with CapEx forecasting offering you greater assistance in your financial planning.
Employees can record expenses and outlay against internal or external projects and managers to approve. Enjoy our easy-to-use Expenses Capture App to add photos of expense items or receipts, submit expenses to line managers, start-stop mileage claims using Google Maps and easily route expenses for client recharge and tag as paid or to be reimbursed – all with ease on your smartphone. Lock fixed expense items to reduce the risk of error and avoid multiple submissions for the same expense claim, whilst integration with the finance ledger ensures expense claims are automatically paid once approved.
Integrate purchasing to automatically track stock levels, so you know how much stock you have available at any one time and when you might need to order more. Integrate with ePOS, shopping cart and CRM systems to avoid the duplication of data across multiple platforms and retain a more holistic view of your finances.
Simplify monthly consolidations across each of your designated groups with different subsidiaries, currencies and account structures via a separate SQL database. Plus, you can access these consolidated results in real-time via this single system.
Accessible from anywhere and on any computer (school or home); a true web-based solution.
A flexible and simple module to generate bills and add charges in several different ways.
Comprising of accounting, consolidation and business intelligence with multi-currency support and recurring invoicing, accruals and prepayment capabilities.
Simple and efficient invoice amendments, with pupil, parent and invoicing data synchronised at the click of a single button.
The business intelligence dashboards provide an overview of key information, including a budget-holder’s dashboard, making it easy to manage spend.
A comprehensive split billing system to assign multiple bill payers for an individual bill.
Auto-bank reconciliation allows you to easily allocate funds and payments against outstanding balances.
With the workflow approval process, paperless purchase orders and purchase invoices can be automatically sent for approval before they are posted to the accounting system, with customisable layers of approval.
Recurring charges allow for a charge to automatically be assigned to future billing cycles. Recurring charges can be assigned a start and end cycle, or be set as a persistent recurring charge
Allows employees to record expenses and outlay against internal or external projects and managers to approve.
Consolidate Groups and Entities, with Consolidation Reports generated in just one click.
A single database to store all your company and group assets.
Generate an electronic audit trail on all transactions that includes the workflow approval route, approver, time, and date stamp along with any approval notes, ensuring that your school accounts can be verified as efficiently as possible.
A distribution module that will add and integrate stock management.