Complete Control

Fee Billing gives your school everything you need for complete control over all bills and invoices for tuition fees, and any other extra costs incurred by students.

Highly Flexible Module & Comprehensive Billing System

This highly flexible module allows the accounts department to generate bills and add charges to specific applicants, current students and alumni in a number of different ways. They can be charged quickly and simply as individuals, or by batch, such as year, house, or form, using the module’s search tools, and you can also assign single or multiple charges using a drop-down menu. You can set up rules for fee allocation too – useful for automatically assigning large groups, such as boarders across the school.

The module also includes a visual ‘traffic lighting’ system, so you can constantly keep track of every aspect of a pupil’s bill, and you can add notes whenever you like. The charge view section can be displayed in Excel, Word and PDF, and exported and printed when required, and there is a four-stage process for checking all details are correct before generating a physical bill. You also have the benefit of being able to look at any bill through the extensive invoice history section.

Keep Track of Every Aspect of Billing

The module also includes a visual ‘traffic lighting’ system, so you can constantly keep track of every aspect of a pupil’s bill, and you can add notes whenever you like. The charge view section can be displayed in Excel, Word and PDF, and exported and printed when required, and there is a four-stage process for checking all details are correct before generating a physical bill. You also have the benefit of being able to look at any bill through the extensive invoice history section.

For an integrated fee billing and accounting solution you want to take a look at our iFinance solution. A solution bringing together the academic, pastoral, administrative and fee billing elements with an accounting system that will help you to eliminate unnecessary duplication of work and reduce costly mistakes.

Features overview

School Bills

A module for producing invoices/school bills for tuition fees and any extras or disbursements incurred by students.

Applicants, Current & Former

Ability to generate bills and assign charges to applicant, current and former students.

Flexible Billing

A flexible approach to assigning charges allows the bursary to add a charge to a bill in multiple ways.

Split Billing System

Comprehensive split billing system to assign multiple bill-payers for an individual bill.

Billing Notes

A notes section allows for the creation of any note about the student or bill-payer.

Recurring Charges

Recurring charges allow for a charge to automatically be assigned to future billing cycles. Recurring charges can be assigned a start and end cycle or be set as a persistent recurring charge.

Recurring Wizard

The recurring charges section shows a view of all current, future and past recurring charges. A simple routine within this section allows you to add new students to an already existing recurring charge.

Nominal Structure

The accounts and charges section displays a mirror image of your school’s nominal structure. This information is imported from the school’s accountancy system.

Discount Management

Allows you to select whether discounts will be additive or cumulative when multiple discounts are applicable. If additive, you can create a priority order of discounts.

Summarise Items

Gives the option of summarising items if you want to group similar items on one line.

Multiple Student Support

Only allow one student to appear on an invoice if you want multiple bills to be generated for a billing contact who pays bills for more than one student.

Applicant Billing

Ability to limit which applicants can be viewed and assigned charges. The applicant filter option only shows a bespoke selection of students matching certain admission statuses.

“iSAMS is an integral part of Sevenoaks School’s strategy for high quality student data.”

Sarah Williamson - Director of Information Systems, Sevenoaks School

“iSAMS has been a huge success and it has revolutionised the way in which we manage information and communication between staff, pupils and parents.”

John Willetts – MIS Manager and Timetabler, Sherborne School

“iSAMS is the most intuitive, flexible and user-friendly school MIS that I have come across in my career so far. They are progressive and up-to-date with the latest technologies and recently with the release of their apps, it has positively transformed the way we manage various in-house processes and improve our parental engagement & communication.”

Benoy Ittyavirah - Director of IT, Staff Training & Development, Wycliffe College

“Sherborne Girls was an early adopter of the ISAMS product and we have been very happy with how the product range has grown. The fact that it is compatible with other systems such as SOCs, AccessIt Library, the Room Booking System, the Parents Evening System, CPOMS and TimeTabler has made integration across school departments much easier.”

Louise Orton - Deputy Head, Teaching and Learning, Sherborne Girls

“Our school was looking for a student information system which could integrate well with other systems and provide the level of customisability we were looking for, iSAMS was the only one which gave us this!”

Jacob Martin - International School of Zug and Luzern, Director of Teaching and Learning